KIK Custom Products

Accounts Payable, Team Lead

CA-ON-Woodbridge
2 weeks ago
Job ID
2017-4628
# Positions
1
Min. Years Exp.
3
Division
KIK Corporate
Required Education
Bachelor's Degree

Overview

KIK Custom Products, a $2.4B Global Organization, with 5,000+ employees worldwide, has an exciting opportunity for Accounts Payable Team Lead for our North American Custom Manufacturing Entity, KCM. The successful candidate will be a key member of the Corporate Shared Services Leadership Team which will oversee and supervise a group of 5 Accounts Payable Coordinators, The ideal candidate must be driven, detailed oriented, energetic, have experience in high volume AP manufacturing industry to be successful.

Responsibilities

Key Responsibilities/Duties:

Managing Team:

  • Work directly with the team members to improve daily operations and report to Management on proposed improvements and solutions
  • Responsible for the distribution of work and the training discipline and evaluation of staff
  • Create/Develop an onboarding plan for new candidates
  • Evaluate information and process and recommend proposals to drive departmental efficiencies
  • Assign projects with deadlines to the team
  • Escalate issues to management where required and need immediate attention
  • Weekly meeting with the group
  • Complete a full workload and workflow assessment

 

Operations:

  • Supervise Accounts Payable staff in the timely processing of invoices ensuring that proper documentation and authorization are present and invoices are ready for payments on a timely and accurate basis.
  • Accountable for reviewing all specific (non-PO) key vendor accounts to ensure that all invoices are paid on a timely basis and there is no interruption in service, or delay in materials required for production
  • Provide weekly payments’ allocation requirement to the Supervisor
  • Oversee the timely and accurate processing of all payments (cheque, EFT, wire payments
  • Convert suppliers payment method from cheques to ACH/EFT
  • Develop and updates policies and procedures relative to their ERP system
  • Increase the number of suppliers for self-vouchering on ADP portal
  • Participate in weekly phone calls with critical and key suppliers and respond to vendor inquiries as they arise
  •  

Reporting and Analysis:

  • Complete weekly/monthly discount report
  • Complete weekly productivity report
  • Track vendors with high volume invoices that potentially be consolidated
  • Weekly reporting of vouchers analysis (raw materials, PO, non-PO, discount suppliers, strategic and critical suppliers)
  • Prepare accounts payable internal KPI – aged payables ratios, CPI, DPO,
  • Prepare a monthly forecast for division using various scenarios
  • Prepare analysis on tracking conversion suppliers from cheque to ACH/EFT
  • Review Debit balances on Aging Report, resolve and track the result (collect cheques, write off debit balance)
  • Generate and analyze weekly Aged Accounts Payable reports. Follow up on past due payments to ensure payments are made according to the schedule to achieve established performance targets
  • Prepare ad hoc analysis and reports on as needed basis
  • Analyzing the “Received Not Vouchered” report, collect and reconcile suppliers’ statements, keep track of write off receipts to be able to provide measurable and documented results.
  • Assist with process improvements/automation projects within Accounts Payable function

 

Qualifications

Education and Experience:

  • Bachelor degree in accounting and finance
  • 3-5 years of job related experience in a high volume accounts payable process
  • Minimum of 3-5 year of supervisory experience
  • 1 year manufacturing experience

 

Knowledge and Skills

  • Advanced Microsoft excel skills
  • Advanced skills in PowerPoint/ Publisher
  • Ability to multi-task and work with strict deadlines.

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